Recap of Board Activity, Oct. 27
General: Reserve Study: MOVED to approve the 2027 Reserve Study prepared by Association Reserves as presented. The study reports that the reserve fund will be 61.9% funded, with a projected starting balance on Jan. 1, 2027 of $13,093,884. The study recommends a monthly contribution of $245,000 per month in 2027.
General: Approve 2027 Budget: MOVED to approve the proposed 2027 operating budget of $29,331,518.68, approved by the Finance Committee on Oct. 27, with a 2.61% increase and a monthly amount of $253.97 per apartment per month (PAPM), and authorize implementation effective Jan. 1, 2027.
General: Goal Setting: MOVED to adopt the budget overview and organizational goals and objectives as written.
General: Approve Club Leases: MOVED to approve the oneyear term renewal lease agreements commencing on Jan. 1, 2027 and expiring on Dec. 31, 2027, at the annual rent of $1 per year, for the Genealogy Club, Golden Age Foundation, LW Historical Society, LW Radio Club, LW Theater Club, Rolling Thunder, and Video Producers Club; and authorize the President to sign the lease agreements.
Operating Funding: Sewer Preventative Maintenance:
MOVED to award a three-year contract (2026–2028) to Empire Pipe Cleaning and Equipment for preventative maintenance sewer cleaning services in the amount of $147,179, with funding from Operations. Further moved to authorize the President to execute the contract and authorize management to transfer funds as necessary, in accordance with California Civil Code Section 5502.
Operating Funding: 3-Year Contract Community Facilities and Golf Course Landscape: MOVED to award Aztec Landscaping, Inc. a 3-year golf course landscape maintenance contract at a cost not to exceed $407,090, with funding from operations; authorize the President to sign the contract; and authorize management to transfer any necessary funds under California Civil Code 5502.
MOVED to refer the community facilities landscape contract to Executive Session on October 29 for further discussion.
Governing Documents: Amend Policy 64-2244-3, Reconciliation of Annual Financial Statement: MOVED to approve the addition to 64-2244-3, Reconciliation of Annual Financial Statement, as presented. Management to transfer funds as required, pursuant to Civil Code Section 5502.
Consent Calendar: ACCEPT GRF Board of Directors Meeting Minutes, Sept. 22, 2026 IDENTIFIED a missing governing-document motion at the bottom of packet page 43, a missing or mismatched title at the top of page 44, and absent voting results for the policy transcribed as 10-2000-2. On management’s recommendation, President Mulqueen directed that a clean, corrected document be returned the following month.
Consent Calendar: Ratify Tentative Vote—Amend Policy 37-1447-1, Use of Community Facilities, Community Gardens— Rules: MOVED to ratify the policy with Section 3 amended to restore 7 a.m. access for shareholder gardeners and direct staff to enforce an 8 a.m. starting time for contractors, vendors, and Service Maintenance noise in the 1.8-Acre area.
