Recap of GRF Board Activity, April 28

Shareholder/ Member Comments: MOVED to schedule a special executive meeting for consideration of concerns raised by the shareholder about the president’s conduct.

Approved Consent Agenda:

MOVED and approved the GRF Board Minutes from March 24 as revised; ratified the tentative vote to adopt 64-5230-1, Fixed Asset; ratified HVAC Clubhouse 4 Room Unit No. 1; ratified HVAC Clubhouse 4 Room Unit No. 2; and ratified the Gate Service Provider.

MOVED to send the February 2026 Financials back to the Finance Committee.

General: Trust Point Cards:

DISCUSSED Trust Point Cards and their progress.

General: Approve Vision Statement: MOVED to approve the presented vision statement.

General: Approve Core Values: MOVED to approve the amended core values, naming them “Stairway to Success.”

General: Approve Facilities Agreement: MOVED to send the Facilities Agreement back to the Administration Committee.

Reserve Funding: Pest Control Contract: MOVED to award a contract to Dr. Pest Inc. to provide pest control services, including termite inspection and localized treatment, for all Trust Property buildings for a three year period, at a total cost of $78,444 (Year 1: $16,368; Year 2: $17,160; Year 3: $18,216), funded from Operations, and to authorize the President to execute the contract, and authorize the management to transfer the funds as necessary in accordance with California Civil Code §5502.

Reserve Funding: Purchase of Clubhouse 4 Faceting Machine: MOVED to approve the purchase replacement of new VL Classic Faceting Machine for Clubhouse 4 Lapidary Room at a cost not to exceed $4,634.83– Reserve Funding, component #3247, which has a remaining useful life of 14 years out of 20 years (this item has zero useful life), and a current average value of $53,000—and authorize the management transfer the funds as necessary per California Civil Code 5502.

Governing Documents: AmendPolicy48-5580-3,Entry Passes—Procedures: MOVED to send back policy 48-5580-3, Entry Passes—Procedures.

Governing Documents: Amend Policy 48-1937-1, Parking and Traffic Rules: MOVED to send Policy 48-1937-1, Parking and Traffic Rules, back to the Operations Committee.

Governing Documents: Amend Policy 48-1930-1, Traffic Rules: MOVED to send Policy 48-1930-1, Traffic Rules, back to the Operations Committee.

Governing Documents: Amend Policy 10-5028-3, GRF Candidate’s Guide: MOVED to accept the amendments to Policy 10-5028-3, GRF Candidate’s Guide, and recommend the Administration Committee review this policy every November and finalize it in January of every year.

Governing Documents: Amend Policy 13-1010-1, Authorized Spokesperson: MOVED to approve the changes made to Policy 13-1010-1, Authorized Spokesperson.

Governing Documents: Amend Policy 14-3323-3, Disposition of Surplus Equipment: MOVED to accept the amendment to Policy 14-3323-3, Disposition of Surplus Equipment.

Governing Documents: Amend Policy 10-1000-3, Administration Committee Charter: MOVED to accept the amendment to Policy 10-10003, Administration Committee Charter.

Governing Documents: Amend Policy 20-1000-3, Facilities Committee Charter: MOVED to accept the amended changes to policy 30-1000-3, Facilities Committee Charter.

Governing Documents: Amend Policy 30-1000-3, Member Services Committee Charter: MOVED to accept the amended changes to policy 30-1000-3, Member Services Committee Charter.

Governing Documents: Amend Policy 40-1000-3, Operations Committee Charter: MOVED to accept the amended changes to policy 40-1000-3, Operations Committee Charter.

Governing Documents: Amend Policy 60-1000-3, Finance Committee Charter: MOVED to accept the amended changes to policy 60-1000-3, Finance Committee Charter.