running for my Mutual’s board ….

running for my Mutual’s board of directors; why should I vote?

Read the candidate Statement of Qualifications (often referred to as a resume or biography) included with the ballot. Ask candidates questions or attend meet-the-candidates events.

Those who decide to not cast their votes for any of the Mutual candidates, are still encouraged to vote by checking the box labeled “abstain from voting— ballot counted for quorum only” portion of the ballot. This lets shareholders participate in the election process by returning a properly cast ballot.

I’ve heard a quorum is necessary before the ballots can be counted. What is a quorum?

A quorum is the minimum number of members that must be present to make Mutual annual meeting proceedings valid. In the case of elections everyone’s properly cast ballot counts as attendance.

A quorum of at least 1/3 for some Mutuals and 50%+1 for some of the mutual corporation membership is required before the mutual ballots can be counted.

I lost my ballot or can’t remember if I mailed it. What do I do?

For a replacement ballot, contact the Inspectors of Elections, HOA Elections of California, by phone at 951-667-7191, email info@hoaelections.com, or visit https://hoaelections.net/ need-a-replacement-ballot.

Where do I mail the ballot?

The ballots can be mailed to the Inspector of Elections, HOA Elections of California., Inc, 1001 Avenida Pico, Suite C496, San Clemente, CA 92673, and received before the annual meeting, on a business day, by 5 p.m.

Members can also use the on-site ballot box in front of the Administration building at least one hour before the start of their Mutual’s annual meeting.

People may also hand deliver their ballots to Clubhouse 4 on the day of the annual meeting. See instructions on the ballot for information and don’t forget to sign the outside return envelope.

I still have questions about annual meetings and elections. Who can help me?

For Mutual election assistance, contact Senior Portfolio Specialist Ripa Barua at ripab@lwsb.com.

For GRF election assistance, contact Andrea Matteucci at

andream@lwsb.com or Emma Hurtado at emmah@lwsb.com.

Table Notes:

***If the date to mail ballots falls on Friday or a weekend the ballots will be mailed the previous Thursday.

—Ripa Barua, Portfolio Specialist