Recap of GRF Board Activity, Jan. 24

ApprovedConsentAgenda:

MOVED and approved the minutes of the GRF Board of Directors Minutes, November 22, 2022, were approved. Approve Capital Funds Investment Purchase, Approve Reserve Funds Investment Purchase, and the Acceptance of the Interim Financial Statements, November, and December 2022, for Audit were removed from the agenda on January 17, 2023.

General Appoint Chair for Community Rule Violation Panel:

MOVED to approve the President’s nomination of Director Edward Jablonski as chair/ moderator of the 2022-23 Community Rules Violation Panel, and the naming of the following directors to hear Member appeals: Lucy Ableser, Carole Damoci, Tony Dodero, Janet Isom, Susan Jacquelin, Lee Melody, Teri Nugent, Leah Perrotti, and Camille Thompson.

Adopt 30-5700-3, Presidents’ Roundtable Charter: After discussion, 30-5700-3, Presidents’ Roundtable Charter will be sent to GRF Administration Committee for further review.

Architectural Design and Review Committee Capital Funding Request: Landscaping at the Globe: FAILED to approve the contract to J& J Landscape to replace plants at the Globe at a cost not to excess, $38,910 and authorize the President to sign the contract.

Communication Amend 20-5050-1, Digital Billboards: MOVED to amend 20-5050-1, Digital Billboards, as presented, and retitle it as 'Electronic Communications' under the same rule number.

Adopt 20-5050-3, Digital Billboards: MOVED to adopt policy 20-5050-3, Digital Billboards, as presented.

Finance Committee Operating Funding Request: Approve Active Shooter Insurance: MOVED to approve the Active Shooter insurance proposal as presented by DLD, with coverage in the amount of $3,000,000 at a total cost of $21,551 plus taxes and fees. Funds to be expended from Operating Account GL #6731000, which has an annual budget of $848,802 as of January 1, 2023. The GRF President is authorized to sign the coverage.

GRF Administration Committee Amend 30-1001-5, Glossary of Terms: MOVED to amend these amendments in 30-1001-5 – Glossary of Terms: Age-Restricted Community, Common Area, Cooperative Housing, Exclusive-Use Common Area, Golden Rain Foundation, In Leisure World Seal Beach, Mutual Corporations (Mutual), Reserved Parking, Trust Property, Amenity, Common Interest Development, Cooperative Mutual, Property Interest, Roadway and Stock Cooperative, as amended.

Final Vote: 30-5025-3, GoldenRainFoundationElection Procedure: MOVED to ratify 30-5025-3, GRF Election Procedure, updating the Ballot Retention adding Acclamation rules, as presented.

Information Technology Service Committee Amend 20-5045-3, Board Member Use of Foundation Equipment Procedures: MOVED to amend 20-5045-3, Board Member Use of Foundation Equipment, as presented, updating issuance and authorization rule, specifying that board members must sign 20-5045-4 form, and updating the return or replacement rule, giving the board member an option of replacing the device or purchasing theirs.

Adopt 20-5045-4, Board Member Use of Foundation Equipment Form: MOVED to approve adopt policy 205045-4, Board Member Use of Foundation Equipment Form, as presented.

Tentative Vote: Adopt 205560-1, Surveillance Camera Policy: MOVED to adopt policy 20-5560-1, Surveillance Camera Policy, as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors at its March 28, 2023, meeting.

Mutual Administration Committee Capital Funding Request: SSD Alarm System: MOVED to approve the SSD Alarm proposal for $15,181.48 including a contingency of $2,500.00, Capital Funding, for the installation of the alarm system and a monthly expenditure of $206.95 from GL Code 6478000- 574, which has a monthly budget of $70.25 as of January 1, 2023 and authorize the President to sign any contracts. Amend 50-5165-3, Mutual Administration and Service Maintenance Charter: MOVED to amend 50-5165-3, Mutual Administration and Service Maintenance Charter, updating language throughout, as presented. Physical Property Committee Reserve Funding Request: Building Five Modifications: MOVED to approve the improvements at Building Five for the replacement of carpet upstairs, LED lighting, workstations and the repainting of the complete exterior and upstairs interior, at a cost not to exceed $98,515, Reserve Funding, which includes a $5,000 contingency and authorize the President sign the contracts.

Capital Funding Request: Power for Fans Clubhouse One: MOVED to award a contract to Pacific 3 Electric for electrical improvements at the Clubhouse One Shuffleboard Court area, installing a 100-amp electrical panel, (3) wall-mounted fans, (8) 110v convenience outlets, (4) porch lights at each entry/exit door, for a cost not to exceed $18,000, Capital Funding, which includes the $3,000 contingency, and authorize the President sign the contract.

Amend 60-5504-1, Insurance Requirements Contractors: MOVED to amend 60-5504-1, Insurance Requirements- Contractors establishing the annual fee of $150 required from each contractor to adhere to these insurance requirements as soon administratively feasible, as presented.

Amend 60-5000-1, Use of Community Facilities, Dumpsters at 1.8 Acres – Rules: MOVED to amend 60-5000-1, use of community facilities, dumpsters at 1.8 acres – rules removing rule, 2.10 under general regulation and updating the days of operation from Monday to Sunday, as amended.

Recreation Committee Amend 70-1487-2, Schedule of Fees and Monetary Fines: MOVED to amend 70-1487-2, Schedule of Fees and Monetary Fines, increasing the Annual Space Lease Fee effective June 1, 2023, as presented.

Amend 70-1500-1, Woodshop Rules: MOVED to amend 701500-1, woodshop rules, updating language throughout, as presented.

Amend 70-5562-1, Amphitheater Programs: MOVED to amend 70-5562-1, Amphitheater Programs, updating language throughout, as presented.

Amend 70-1480-1, Arts and Craft Festival: MOVED to amend 70-1480-1, Arts and Craft Festival, updating language throughout, as amended.

Amend 70-1482-4, Arts and Craft Festival Seller’s Statement and Form: MOVED to amend 70-1482-4, Arts and Craft Festival Seller’s Statement and Form, updating language throughout, as amended.

Rescind 70-1409-1, Amphitheater Dancing: MOVED to rescind 70-1409-1 Amphitheater Dancing, as presented. Security, Bus, and Traffic Committee Capital Funding Request: Gate Access System: MOVED to approve the proposal for a vehicle gate access system from CG Systems at a total one-time cost of $423,485.70, which includes a 10% contingency, with funds to be expended from the Capital Fund, which has an unallocated balance of $2,731,736 as of November 30, 2022, and a monthly cost of $1,632.00, with funds to be expended from Operating Account GL #6481000-837, which has an annual budget of $4,950. The President is authorized to sign the contract.

Recreation Committee Capital Funding Request: Administration Access Control System: MOVED to approve the proposal from CG Systems at a total one-time installation cost of $49,218.40 plus a 10% contingency, and the purchase of 200 key cards at $1,270.00, with funds expended from the Capital Fund, which has an unallocated balance of $2,744,771, and approve the monthly subscription of $72.11, with funds to be expended from Operating Account GL #6481000-837, which has a monthly budget of $412.50 as of January 1, 2023. The President is authorized to sign the contract.

Tentative Vote: Amend 80-1937-1, Parking – Rules: MOVED to tentatively amend 80-1937-1 Parking – Rules, updating language throughout, pending a 28-day notification to the members, and a final decision by the GRF board of directors on March 28.