Board approves upgrades to amenities
GRF BOARD HIGHLIGHTS
The GRF Board of Directors handled a packed agenda in a three-hour meeting May 27, its last meeting of the term. The GRF Annual Meeting will convene at 2 p.m. on Tuesday, June 10, in Clubhouse 4. New directors elected from odd-numbered Mutuals will be installed at that meeting.
On May 27, GRF President Janet Isom announced that GRF Executive Director Jessica Sedgwick’s last official day was May 30.
To see the entire meeting, log on to lwsb.com and click “livestream.”
The board conducted the following business May 27.
GRF Five-Year Strategic Plan
The board tabled the adoption of a 227-page, five-year GRF Strategic Plan prepared by Sedgwick. The Golden Rain Foundation’s 2025-2029 Strategic Plan was developed through a collaborative process led by the executive director and senior leadership, with input from stakeholders, and reviewed by the Administration Committee.
Stock Transfer Offi ce will get an overhaul to make it more effi cient, resident friendly.
Paul Kryczko The plan is organized around four critical pillars: Reserve Spending, Capital Spending, Service Contracts, and Personnel. It addresses anticipated challenges such as economic pressures, regulatory changes, and evolving community expectations.
The board was split 8-7 in its decision to approve the document, with the majority wanting to wait until installation of the incoming board for further review. The vote followed a discussion on whether the plan requires formal board endorsement or could be adopted in the same way a budget plan is approved. Such plans are non-binding and can be changed in keeping with the needs of the community.
Rocks at Basketball Court
Despite a recommendation by the Member Services Committee, the board returned to committee a $6,200 capital project to replace rocks with concrete at the basketball court in Clubhouse 2.
The rocks are located behind the basketball hoop. When balls land on the stones, players must navigate them to retrieve them. No injuries have been reported because of the rocks, but providing a concrete surface would enhance stability, according to a staff report.
Custodial Contract Extension
The board unanimously approved the extension of Innovative Cleaning Services (ICS) custodial contract through Dec. 31, 2027, at an annual cost of about $1.9 million.
Extending the contract continues a long-term relationship with ICS, which has provided excellent service since 2016. Annual increases will be no more than 3.3%, which reflects the anticipated increase in the minimum wage and Workers Compensation but no additional increase in the cost of services.
Stock Transfer Office Remodel
Upon the recommendation of the Facilities Committee, the board approved work orders for GRF Service Maintenance, and contracts to Custom Glass, Greenwood Heating and Air, and CG systems in amount of $49,840, which includes a contingency, from the reserve account.
This dual-purpose project includes the renovation of the Stock Transfer Office and the relocation of the Member Resources Office from Administration to Building C. The effort is designed to modernize both areas to better serve community members.
The Stock Transfer Office is the first point of contact for all new community members and serves as the community’s escrow department. Over time, the office has become outdated, limiting its efficiency and ability to provide high-quality service. As identified in the Reserve Study, this renovation is essential to modernizing the space, improving the customer experience and ensuring smooth transactions for new and existing residents.
Relocating Member Resources to Building C aligns with facility planning goals and ensures improved service delivery in a more appropriate setting.
Clubhouse 1 Floor Remodel
The board unanimously agreed to award a $1,500 contract to B2R Consulting Group to evaluate the existing flooring in Clubhouse 1 and make recommendations on potential repairs and/or replacement and flooring.
Clubhouse 1 Concrete
The board awarded a contract to MJ Jurado to remove and replace a 3,211-foot concrete pathway behind Clubhouse 1 for a cost not to exceed $58,040 from reserve funding.
Tree roots have damaged the walkway, causing uneven and cracking surfaces. Service Maintenance routinely grinds down the concrete, which was originally poured in the 1960s when Leisure World was being built. But there is little left to grind, and water pools during wet weather, making it slippery.
The bid from MJ Jurado was about $13,000 less than the closest competitor.
Heat Pump Replacement Clubhouse 3, Room 9
The board unanimously awarded a contract to Greenwood Heating and Air to replace a broken heat pump in Clubhouse 3, Room 9, for a cost not to exceed $10,000 from reserve funding.
Security Camera System Replacement
The board voted to approve the addition of a 10% contingency amount to the security camera replacement project. The allocation will not exceed $46,000.
In October 2024, the board approved a reserve expenditure for $460,000 for the replacement of the aging security camera system. This was approved without a contingency. The project is approximately 70% complete. During installation, workers uncovered several unforeseen site conditions, including faulty and non-functional wiring and conduits that required replacement, among other problems. The issues led to cost overruns due to extra labor and additional materials.
The addition of a 10% contingency to account will cover these cost overruns and remaining unknowns to ensure a timely and complete project delivery.
Governing Documents
The board approved changes to the GRF bylaws to bring them into conformance with current law, plus changes to parking rules, community petitions, the Trust Property Use Fee and the GRF consolidated fine schedule.
—Ruth Osborn, GRF director of communications
