Recap of GRF Board Activity, October 23

Approved Consent Agenda: MOVED and approved the consent agenda including the following minutes of the Special GRF Board of Directors Minutes, Budget Review September 29 - GRF Board of Directors Minutes, September 27 - Approve Capital Funds Investment Purchase - Approve Reserve Funds Investment Purchase - Acceptance of the Interim Financial Statements, September for Audit.

Heat Pump Replacement Clubhouse 6 - First Floor Unit One: MOVED to ratify the decision to award a contract to County Heating and Air for the replacement of heat pump located in unit one downstairs at Clubhouse 6 at cost not to exceed $18,760 including a 20% contingency, Reserve Funding and to authorize the President sign the contract.

Donation from The Friends of the Library: MOVED to approve the donation of $5,000 to GRF Library from the Friends of the Library.

Donation from The Woman’s Club: MOVED to approve the donation of $400 to GRF Library from the Woman’s Club.

General – Annual Election Quorum: MOTION FAILED To not submit the amended language for Article III, Section 9(a) of the GRF Bylaws to the Members for their consideration and vote.

MOVED to submit the amended language for Article III, Section 9(a) of the GRF Bylaws to all Members for their consideration and vote to coincide with the 2023 Annual Election for GRF Directors. Communications Committee Amend 20-5051-3, Website Management: MOVED to amend 20-5051-3, Website Management, updating title and verbiage throughout, as presented.

Amend 20-5050-1, Digital Billboard Display Screens After a brief discussion, policy 20-5050-1, Digital Billboard Display Screens will be returned to the Communications Committee for further review.

Finance Committee Approve Refund to Mutual 2, Unit 62C: MOVED to approve Mutual 2, Unit 62C amenity fee of $4,127 be refunded.

Approve Konica Lease Renewal: MOVED to accept a new 5-year lease with Konica Minolta to replace the existing Copy & Supply printers at a cost of $2,678.97 per month as outlined in the lease agreement, to be paid from Operating funds and authorize the GRF President to sign the contract.

Approve NuVision Credit Union Contract: MOVED to renew NuVision Credit Union’s lease for 5 years renewal beginning December 1 at a rate of $2,000 per month for 12 months with a 5% increase commencing December 1 during each successive year of the contract and authorize the President to sign the contract.

Amend 40-5516-1, Committee Non-Budgeted Expenses: MOVED to amend 40-5516-1, Committee Non-Budgeted Expenses, updating the document language, and establishing that non–budgeted operating expenses greater than $1,000 require Board approval upon determination by Finance Director that funds are available, as presented.

Amend 40-5528-1, Refund of Excess Income: MOVED to amend 40-5528-1, Refund of Excess Income, adding a new transferred funds category, Transfer to Capital Funds, as presented.

GRF Administration Committee Amend 50-3182-1 – Member/ Owner Renter/Lessee: MOVED to amend 50-3182-1, Member/Owner Renter/Lessee, updating document language throughout the document, as presented.

Amend 30-1001-5, Glossary of Terms : MOVED to amend glossary terms “Commercial Vehicle” and “Recreational Vehicle” contained in 30-1001-5, Glossary of Terms, as presented.

Information Technology Service Committee Capital Funding Request Sharepoint Migration Project: MOVED to award the contract to Packetwatch for the Sharepoint Migration Project at a cost of $3,000 with a contingency of $2,000 at a cost not to exceed $5,000 Capital Funding and authorize the President to sign the contract.

Recreation Committee Capital Funding Request: Purchase Robotic Pool Sweep After further discussion, Capital Funding Request: Purchase Robotic Pool Sweep will be returned to the Recreation Committee for further review.

Capital Funding Request: Pickleball Court Fencing: MOVED to award a contract to Zaino Tennis Courts for the fencing at the Pickleball area to divide the courts and to match the existing fencing at a cost of $6,997 adding a 10% contingency for a cost not to exceed $7,696.70, Capital Funding, and to authorize the President to sign the contract.

Approve Janitorial Contract: MOVED to award a contract to Innovative Cleaning Services to provide janitorial services for a cost not to exceed $5,282,767.75 for a 3 year period funded by the Operating budget, and to authorize the President to sign the contract.

Adopt 70-1500-1, Woodshop Rules: MOVED to ratify policy 70-1500-1, Woodshop Rules, as presented.