Recap of Board Activity, July 22

Approved Consent Agenda: MOVED and approved the Committee Meeting Minutes for the Month of May 2025; GRF Board Minutes, May 27, 2025; GRF Organizational Meeting Minutes, June 10, 2025; GRF Ratification Meeting Minutes, June 24; and the Interim Financial Statements for April and 2025 for Audit.

General: Gate Hours: MOVED to approve the return of the North and South Gate hours to 5:45 a.m.-10:45 p.m., starting Sept. 1, 2025.

General: AB 130 Fine Schedule Update: MOVED to approve this matter as presented.

General: Approve 2024 Fiscal Year End Audit: MOVED to approve the 2024 audit as presented, and instruct staff to mail a copy of the approved audit to the membership as soon as practicable.

General: Discussion—Town Hall: AGREED to set the next Town Hall date to Aug. 28, 2025 at 1 p.m.

Capital Funding: Stones at the Basketball Court: MOVED to award a contract to JJ Landscaping for the removal of the stones behind the basketball court at Clubhouse 2 and replace with artificial turf at a cost of $2,600.00, add a 10% contingency for a total cost not to exceed $2,860.00, Capital Funding, and authorize the President to approve the contract/workorder and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Veteran’s Plaza Concrete: CONSENTED to send this item back to the Facilities Committee.

Reserve Funding: Oil Storage Container at Maintenance Yard: MOVED to award a contract to R& A Tank Technologies, LLC for the required regulatory statue upgrades of the vent piping to the maintenance yard waste oil Underground Storage Tank (UST) for a cost of $30,751.00, adding a contingency of 20% or $6,150.00 for a total cost not to exceed $36,901.00, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: CH2 Theatrical Curtains Replacement: MOVED to approve to replace the Theatrical Curtain at Clubhouse 2 (component #3205) at a cost of $3,990.79 with a contingency of 10%, for a total amount not to exceed $4,389.87, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the necessary funds per California Civil Code 5502.

Reserve Funding: CH1 Pool Room Chairs Reupholster: MOVED to approve the reupholster of 10 pool room chairs at Clubhouse 1 (component #3248), at a cost of $2,125.00 with a contingency of 10%, for a total not to exceed $2,337.50, with funds from Reserves and authorize the President to sign the contract and authorize management to transfer the necessary funds per California Civil Code 5502.

Governing Documents: Amend 60-1000-3, Finance Committee Charter: MOVED to approve the proposed amendments to the Finance committee charter, Policy 60-1000-3.

Governing Documents: Amend 10-2100-2, Consolidated Fine Schedule: MOVED to approve the amended Consolidated Fine Schedule, Policy 10-2100-2, pending a 28-day review by membership.