Recap of GRF Board Activity, Aug. 25

General: Discussion: Training Ad Hoc Committee:

REPORTED on the Training Ad Hoc Committee, where training for the GRF Board and staff was discussed.

General: On-Site Ad Hoc Committee: MOVED to create an On-Site Sales Ad Hoc Committee to strengthen the partnership between GRF and On-Site Sales, assigning Director Geffner as Chair and Directors Jablonski and the GRF officers as members.

General: Future Meeting: Listening & Learning with GRF President: PRESENTED information on future Listening & Learning with GRF President meetings. A meeting will be scheduled Sept. 15 from 1:30-3 p.m. in Conference Room A for Mutual presidents. A second meeting will be scheduled Sept. 21 from 1:30-3 p.m. in Clubhouse 4 for GRF clubs officers. A third meeting will be scheduled Sept. 25 from 1:30-3 p.m. in Clubhouse 4 for LW residents.

General: Approve Action Request Template: MOVED to approve the action request template.

General: Executive Director Evaluation: MOVED to approve the Executive Director evaluation.

General: Gate Beautification Ad Hoc Report: PROVIDED the Gate Beautification Ad Hoc Report, included in the Board packet.

General: TPUF (Trust Property Use Fee) Increase: MOVED to increase the Trust Property Use Fee (TPUF) from $7,000 to $8,000, starting Jan. 1, 2027.

Reserve Funding: Plants Along Channel: MOVED to award a contract to JJ Landscaping to replace plants using Gelsemium and Distictis alternative plant selections along the most recently replaced section of channel fencing, Phase 2, and repair the sprinkler system at a cost not to exceed $12,500 from Reserve Funding, Component #7010, which has a remaining useful life of zero out of one year and a reserve value of $53,000, and authorize the President to sign any necessary contracts and authorize management to transfer funds as required pursuant to Civil Code Section 5502.

Reserve Funding: Roof at Clubhouse 2: MOVED to award a contract to Roofing Standards for the replacement of the roof at Clubhouse 2 at a cost of $212,000; and to award a contract to Greenwood Heating and Air for removal and reinstallation of three (3) roof top mounted heat pumps at a cost of $6,500, plus a 10% contingency of $21,850, for a total cost not to exceed $240,350 from Reserve Funding, Component #2450, which has a remaining useful life of zero out of twenty-five years and a reserve value of $253,000, and authorize the president to sign any necessary contracts and the management to transfer funds as required pursuant to Civil Code Section 5502.

Capital Funding: Gate Beautification Ad Hoc: AC Covers: MOVED to approve the purchase of three (3) AIRDEKO AC covers at a cost not to exceed $1860.45, to be charged to capital funding and funded by the Gate Beautification Project contingency fund.

Governing Documents: Amend Policy 48-5580-1, Entry Passes Rules: MOVED to amend policy 48-5580-1, Entry Passes—Rules, pending 28-day review by membership in accordance with California Civil Code 4360.

Governing Documents: Amend Policy 48-5580-3, Entry Passes—Procedures: MOVED to amend policy 48-5580-3, Entry Passes— Procedures.

Governing Documents: Amend Policy 48-1930-1, Traffic Rules: MOVED to amend policy 48-1930-1, Traffic Rules, pending 28-day review by membership in accordance with California Civil Code 4360.

Governing Documents: Amend Policy 48-5536-3, Vehicle and Pedestrian Gate Security: MOVED to amend policy 48-5536-3, Vehicle and Pedestrian Gate Security, pending 28-day review by membership in accordance with California Civil Code 4360.

Governing Documents: Amend Policy 37-1447-1, Use of Community Facilities, Community Gardens—Rules: MOVED to send section 2.9 of policy 37-1447-1, Use of Community Facilities, Community Gardens—Rules, back to the Member Services Committee.

MOVED to waive section 2.9 of policy 37-1447-1, Use of Community Facilities, Community Gardens—Rules out of the agenda and only change the operating hours of the Community Gardens to 8 a.m. to dusk, Pending 28day review by membership in accordance with California Civil Code 4360.

Governing Documents: Amend Policy 13-5092-1, Code of Ethics: MOVED to amend policy 13-5092-1, Code of Ethics.

Governing Documents: Amend Policy 13-5020-1, Organization of the Board: MOVED to amend policy 13-5020-1, Organization of the Board.

Governing Documents: Amend Policy 10-1937-3, Community Rules Violation Panel and Appeal Procedure:

MOVED to amend Policy 10-1937-3, Community Rules Violation Panel and Appeal Procedure.

Governing Documents: Amend Policy 14-5061-2, Residency and Trust Property Use Fees: MOVED to amend policy 14-50611, Residency and Trust Property Use Fees, pending 28-day review by membership in accordance with California Civil Code 4360 and apply it to the current budget year.

Governing Documents: Amend Policy 14-5506-3, Request for Proposal (RFP) Requirements: MOVED to amend policy 14-5506-3, Request for Proposal (RFP) Requirements.

Governing Documents: Amend Policy 64-5231-1, Donations to the Golden Rain Foundation: MOVED to accept the changes made to 64-5231-1, Donations to the Golden Rain Foundation, as presented. Upon approval by the GRF Board, 64-5231-1 will be sent to the Administration Committee for creation of a “Gift Acknowledgment Form,” which will then be sent to the full GRF Board for approval before implementation.

Consent Calendar: Accept GRF Board of Directors Meeting:

DEEMED the matter resolved.