Recap of Board Activity, March 24

Approved Consent Agenda: MOVED and approved the GRF Board Minutes, Feb. 24, 2026 as revised, the Interim Financial Statements for January 2026, and ratified the tentative vote for Policy 14-2115-2, Copy Center Fees.

Capital Funding: Closed Captioning: MOVED to approve the hearing impaired closed captioning project utilizing Ava.me live captioning for Clubhouse 3, Rooms 1-9, and Clubhouse 4 Board meetings; authorize procurement and installation of the required hardware and software; approve the first-year budget of $29,885 funded by the approved Golden Age Foundation grant of $25,885 and the remaining balance of $4,000 funded by the Golden Rain Foundation; assign component number and add this item to the Reserve Study; and authorize management to transfer funds as necessary per California Civil Code 5502. If the donated amount is different, it will be adjusted accordingly.

Capital Funding: Refurbishment of Administration Lobby:

MOVED to approve the issuance of work orders to Service Maintenance and All-American Sign Company to update the Administration Building Entrance Lobby in accordance with the Stock Transfer Office (STO) design. The project will include:

• Installation of updated directional signage

• Repaintingrestroomdoorstobrowntomatchtheelevatordoors The total project cost shall not exceed $13,004.02, inclusive of 10% contingency, Reserve Funding component 3000 with a current allocation of $53,000, and a remaining useful life of 13 out of 15 years as of the 2026 Reserve Study. This motion further authorizes staff to initiate the work orders and authorizes management to transfer the necessary funds in accordance with California Civil Code Section 5502.

FAILED to approve the issuance of work orders to Services Maintenance and All-American Sign Company to update the upstairs Administration area for the installation of ribbed wall and logo behind the second-floor reception window at cost not to exceed $2,000, Reserve Funding, component 3000 with a current allocation of $53,000 and a remaining useful life of 13 out of 15 years as of the 2026 Reserve Study, and authorize management to transfer any necessary funds as necessary per California Code 5502.

Reserve Funding: ID Card Replacement & Pedestrian Gate System: MOVED to send the ID card replacement and pedestrian gate system back to committee for more research and recommend that residents and directors send questions to the Operations Committee ahead of time.

Reserve Funding: Clubhouse 6 HVAC & IT Antennas for Reroofing Project: MOVED to approve awarding contracts for the Clubhouse 6 roof replacement project as follows:

• Alpha Omega Wireless or equivalent vendor for the removal and reinstallation of IT antennas in the amount of $14,690; and

• Greenwood for the removal and reinstallation of HVAC equipment in the amount of $35,000, including 20% contingency of $7,000, for a total HVAC cost of $42,000. The total project cost shall be $56,690. Funding shall be from Reserves, component #2420 with a current allocation of $98,000 and zero useful life out of its 20-year useful life as of the 2026 Reserve Study. Authorize the President to execute any necessary documents and authorize management to transfer funds as necessary in accordance with California Civil Code Section 5502.

MOVED to approve the temporary air conditioning for the first and second floors in the amount of $13,500, Reserve Funding component #2420 with a current allocation of $98,000 and zero useful life out of its 20-year useful life as of the 2026 Reserve Study, authorize the President to execute any necessary documents, and authorize management to transfer funds as necessary in accordance with California Civil Code Section 5502.

Reserve Funding: Veterans Memorial Plaza: MOVED to approve awarding the contract to MJ Jurado in the amount of $35,700 to replace the concrete at Veterans Memorial Plaza, with 10% contingency, for a total cost not to exceed $39,200, Reserve Funding component #6805 with a current allocation of $95,000 and 24 useful years out of its 30-year useful life as of the 2026 Reserve Study, split it off into its own component one for the war memorial and one for the concrete—authorize the President to sign the contract, and authorize management to transfer the funds as necessary in accordance with California Civil Code 5502.

Reserve Funding: CH1 Sound Equipment Replacement: MOVED to approve the purchase of a new portable sound system for Clubhouse 1 at a cost not to exceed $5,187.16, with funds from Reserves, component #4210 with a current allocation of $120,000 and zero useful life out of its 10-year useful life as of the 2026 Reserve Study, and authorize management to transfer the funds as necessary per California Civil Code 5502.

MOVED to add the Clubhouse 1 sound equipment to the 2026 Reserve Study, assigning it component number 4210.

Governing Documents: Amend Policy 13-1010-1, Authorized Spokesperson: MOVED to send Policy 131010-1, Authorized Spokesperson, back to the Administration Committee for further review.

Governing Documents: Amend Policy 63-5231-1, Donations to the Golden Rain Foundation: MOVED to approve the changes made to Policy 63-5231-1, Donations to the Golden Rain Foundation as presented.

Governing Documents: Amend 64-5230-1, Fixed Asset Policy: MOVED to adopt Policy 64-5230-1, Fixed Asset Policy as presented, pending a 28-day review by membership.

Governing Documents: Adopt Policy 64-5230-3, Fixed Asset Procedure: MOVED to adopt Policy 64-5230-3, Fixed Asset Procedure as presented.