Recap of Board Activity, Nov. 25
Approved Consent Agenda: MOVED and approved the GRF Board Minutes, Oct. 28, 2025; the Interim Financial Statements for September 2025 for Audit; and the ratification of the Insurance Renewal.
AGREED to remove the ratification vote of policy 10-2000-2, Consolidated Fees from the consent agenda.
General: Deferred Reserve Contributions: MOVED to approve the payment of $421,900 to the Reserve Fund. Payment to be made in December after the insurance down payment has been made, if the funds are available. If the funds are not available, payment to be made no later than February 2026.
General: Vehicle Gates Upgrade and Beautification Ad Hoc Committee: MOVED to create a GRF Vehicle Gates Upgrades and Beautification Ad Hoc Committee; members/directors: Michael Banfield as chair, Namil Shin, Marla Hamblin, Carol Levine, Kathryn Jones and Janet Isom.
General: Adopt Project Communication Guidelines: MOVED to adopt Exhibit A Project Communication Guidelines, attaching it to Policy 13-5028-3, GRF Director’s Handbook as amended.
General: LW Live Newsletter Category Separation: MOVED to approve the change to LW Live and allow the Communications Department to segment LW Lives into a five-category system featuring the following: LW Alert, LW Essentials, LW Recreation, LW Health and LW Dining.
Capital Funding: Maintenance Yard EV Charging Stations Engineering Change Order: MOVED to approve a change order with Control Engineering to complete the additional design requirements requested by Southern California Edison (SCE) for the Service Carts Electric Vehicle (EV) Charging Stations at the Service Maintenance Yard, at a cost not to exceed $4,440 to be funded through Capital Funding, and to authorize the President to execute the change order, and authorize management to transfer the necessary funds per California Civil Code 5502.
Operating Funding: Inspector of Elections: MOVED to award a one-year contract to HOA Elections to serve as the election inspector and conduct regularly scheduled GRF and Mutual Elections for the duration of the contract at a cost of $39,155.00 plus a 10% contingency, for a total not to exceed $43,070.50 and authorize the President to sign the contract and authorize management to transfer the necessary funds per California Civil Code 5502.
Reserve Funding: Pickleball Court Resurfacing: MOVED to award a contract to Zaino Tennis Courts for the repainting/refurbishment of the Pickleball Courts at Clubhouse 2, include a 10% contingency for a total cost not to exceed $13,860 Reserve funding, and authorize the President to sign any needed documents and authorize management to transfer the necessary funds per California Civil Code 5502.
Reserve Funding: North Gate Asphalt Repair: MOVED to award contracts to MJ Jurado and CG Systems to repair the failed asphalt with concrete and replace the loop at North Gate entrance for a total cost not to exceed $15,206 including 10% contingency, Reserve Funding, authorize the President to sign the contract and authorize staff to transfer the funds as necessary per California Civil Code 5502.
Governing Documents: Amend Policy 26-5350-3, Construction Bids and Contracts: MOVED to approve the changes to policy 26-5350-3, Construction Bids and Contracts as amended.
Governing Documents: Amend Policy 37-1471-3, Clubhouse Trophy and Plaque Display: AGREED to send this policy to the Member Services Committee for further review.
Governing Documents: Amend Policy 13-5511-3, Legal Services:
MOVED to approve the changes to Policy 13-5511-3, Legal Services.
FAILED to ratify amending Policy 10-2000-2, Consolidated Fees, updating the RV Lot rate fees.
MOVED to send Policy 10-2000-2, Consolidated Fees, RV Lot rate fees, back to the Administration Committee.
