Recap of Golden Rain Foundation Board Activity, May 27

Approved Consent Agenda: MOVED and approved the Committee Meeting Minutes for the Month of April 2025 as amended; GRF Board Minutes, April 25, 2025; the Interim Financial Statements for March 2025 for Audit; and to ratify the tentative vote to amend 10-2100-2, Consolidated Fines.

General: Five-Year Strategic Plan: MOVED to table the Golden Rain Foundation 2025–2029 Strategic Plan as presented.

Capital Funding: Safety of Rocks at Basketball Court: FAILED to award a contract to MJ Jurado for the concrete at the basketball court landscape rock removal and construct new 4” concrete with rebar No. 3, acid wash finish at a cost not to exceed $6,200.00 with a contingency of 10%, with Capital funds and authorize the President to sign the contract, and authorize management to transfer the necessary funds per California Civil Code 5502.

Operating Funding: Custodial Contract Extension—2026:

MOTION to combine this proposal with 2027 Innovative Cleaning Services' proposal to extend their custodial contract through Dec. 31, 2026, at a total cost of $1,907.355.82 from operating funds and to authorize the president to sign the contract and approve management to transfer the funds as necessary per California Civil Code 5502.

Operating Funding: Custodial Contract Extension—2027:

MOVED to combine 2026 and 2027 and approve Innovative Cleaning Services proposal to extend their custodial contract through Dec. 31, 2027, at a total cost of $3,871,899.15 from operating funds and to authorize the president to sign the contract and approve management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: STO Office Reconfiguration and Physical Property: MOVED to approve work orders to Service Maintenance, and contracts to Custom Glass, Greenwood Heating and Air, and CG systems in the total amount of $41,533.00, include a 20% contingency, for an amount not to exceed $49,840.00 and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Clubhouse 1 Flooring Analysis: MOVED to award a contract to B2R Consulting Group to evaluate the existing flooring in Clubhouse 1 and make recommendations on repairs that might be needed and flooring that could be used or not used as a replacement for a total cost not to exceed $1,500, reserve funding, and authorize the President to sign the contract, and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Clubhouse 1 Concrete: MOVED to recommend the GRF Board award a contract to MJ Jurado to remove and replace 3,211 square feet of concrete pathway behind Clubhouse 1 for a total cost not to exceed $58,040, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Heat Pump Replacement Clubhouse 3, Room 9: MOVED to award a contract to Greenwood Heating and Air to replace the Heat Pump at Clubhouse 3, Room 9, for a cost not to exceed $10,000, reserve funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Security Camera System Replacement— Additional Funding Request: MOVED to approve the addition of a 10% contingency amount to the Security Cameras System replacement project, with an allocation of additional funds not to exceed $46,000, and authorize management to transfer the funds as necessary per California Civil Code 5502.

Governing Documents: Update Bylaws: MOVED to approve recommended changes as presented.

Governing Documents: Amend 48-1937-1, Parking Rules:

MOVED to approve the changes as presented to policy 48-1937-1, Parking Rules, renaming it Parking and Traffic Rules.

Governing Documents: Amend 13-1022-3, Petitions: MOVED to approve the revised policy 13-1022-3, Petitions, as presented. Governing Documents: Adopt 14-5061-2, Residency and Trust Property Use Fee: MOVED to approve the changes as presented to policy 14-5061-2, Residency and Trust Property Use Fee.

Governing Documents: Ratify the Tentative Vote to Amend 10-2100-2, Consolidated Fine Schedule: MOVED to approve the revised policy 10-2100-2, Consolidated Fine Schedule as edited, pending 28-day review, and authorize staff to update the definition of “Egregious Offense” in 13-1001-5—Glossary of Terms accordingly.