Recap of Board Activity, May 26
Approved Consent Agenda: MOVED and approved the financial statements for February 2026 for audit, financial statements for March 2026 for audit, 2025 FYE audit, ratification of new trust attorney, and ratification of HVAC replacement Clubhouse 6 roofing project. CONCURRED to pull the Spa Heater and the April 28, 2026 minutes from the consent agenda to be discussed at the end of the agenda.
General: Budget Presentation: The Executive Manger of Mutual Services gave a PowerPoint presentation titled “Golden Rain Foundation—2025/2026 Budget in Review and Next Steps.”
General: Solar Subcommittee: REPORTED that the board chose to take no action at this time.
General: Gate Beautification AD HOC Report: MOVED to award and approve the following contracts, and to authorize the president to execute the contracts and authorize management to transfer the funds as necessary in accordance with California Civil Code § 5502.
• HuttonPaintingtopainttheexteriorofMainGate,NorthGate, and St. Andrews Gate at a cost not to exceed $29,800.
• MJJuradoInc.for$16,500toinstallA-Curbandremoveasphalt for the North Gate planter; remove the concrete pad and artificial turf for St. Andrews Gate; and move existing shed to a location designated by GRF.
• J& J Landscaping for the installation of sprinklers/drip systems and the purchase and planting of landscaping as outlined, at a cost not to exceed $14,430.
• Purchase barricades at a cost not to exceed $3,261.
• Purchase planters at a cost not to exceed $10,378.
• Purchase project signage at a cost not to exceed $5,795.
• Purchase project planter lighting $1,500.
• Add a 10% contingency to the project $8,142, for a total project cost not to exceed $89,562.
Reserve Funding: Bocce Lights: MOVED to send this item back to Facilities Committee.
Reserve Funding: Plants Along Channel: MOVED to award a contract to J& J Landscaping to replace 220 plants along the most recently replaced section of channel fencing and repair the sprinkler system at a cost not to exceed $12,500 from Reserve Funding, Component No. 7010, which has a remaining useful life of zero out of one year, and a reserve value of $53,000; authorize the president to sign any necessary contracts and authorize management to transfer any necessary funds as required pursuant to Civil Code Section 5502.
Reserve Funding: Left Turn Solution at Main Intersection:
MOVED to approve reserve funding from Component #5347, which has a remaining useful life of thirty-nine (39) out of forty (40) years and a reserve value of $1,258,000, in the amount not to exceed $6,000 for Stantec to provide a revised memo evaluating a scenario in which all four approaches (east/west and north/south) at the intersection are split-phased, in addition to a pedestrianonly phase, and to install the necessary equipment to implement the additional phase, and to authorize the president to execute the contract and authorize management to transfer funds as necessary in accordance with California Civil Code 5502.
Reserve Funding: Community Facilities Audio System Replacement: MOVED to approve the bid from TM AV Consulting and Integration Inc. at a cost not to exceed $101,458.59 with a contingency of 10% totaling $111,604.44—Reserve Funding, Component No. 4210, which has a remaining useful life of one out of five years and a reserve value of $130,000; authorize the president to sign any necessary contracts, and authorize management to transfer funds as necessary per California Civil Code Section 5502.
Reserve Funding: Replacement of Amphitheater Video Projector: MOVED to approve the purchase of a new Sharp NPPX2201UL projector with ultra long throw zoom lens for the GRF Amphitheater at a cost not to exceed $39,636.99 with a contingency of $3,900.00, totaling $43,536.99—Reserve Funding, Component No. 4210, which has a remaining useful life of zero out of ten years and a reserve value of $40,000, and authorize management to transfer the funds as necessary per California Civil Code 5502.
Reserve Funding: Replacement of ID Card/Pedestrian Gate Access System: MOVED to approve the ID Card/Pedestrian gate access system replacement project at a cost of $78,945.00, plus 10% contingency, using funds from Reserves ($21,000 for replacement of ID cards come out of Operating Funds) Component No. 5382 in the amount of $86,840.00, and to authorize the president to sign any necessary contracts and management to transfer funds as necessary in accordance with California Civil Code § 5502.
Governing Documents: Amend Policy 48-5580-3, Entry Passes— Procedures: MOVED to amend Policy 48-5580-3, Entry Passes—Procedures.
Governing Documents: Amend Policy 48-1937-1, Parking and Traffic Rules: MOVED to amend Policy 48-1937-1, Parking and Traffic Rules, pending a 28-day notice to membership.
Governing Documents: Amend Policy 48-1930-1, Traffic Rules: MOVED to send Policy 48-1930-1, Traffic Rules, back to the Operations Committee for further discussion.
Governing Documents: Amend Policy 10-1000-3, AdministraRECAP
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tion Committee Charter: FAILED to amend Policy 10-1000-3, Administration Committee Charter.
Governing Documents: Amend Policy 14-5061-2, Residency and Trust Property Use Fees: MOVED to amend Policy 14-5061 -2, Residency and Trust Property Use Fees, pending a 28-day notification to membership and having fees be effective August 1,2026.
Consent Calendar: Accept GRF Board of Directors Meeting Minutes, April 28, 2026: APPROVED GRF Board of Directors Meeting Minutes April 28,2026 as no action was taken.
Consent Calendar: Accept Ratification of Spa Heater: APPROVED ratification of Spa Heater as no action was taken.
