Recap of Board Activity, Sept. 22
Approved Consent Agenda: MOVED and approved the GRF Board Minutes, Aug. 26, 2025; the Interim Financial Statements for July 2025 for Audit; and the ratification vote to amend 37-1447-1, Use of Community Facilities, Community Gardens—Rules.
Director Geffner requested to remove accepting the Committee Meeting Minutes for the Month of Aug. 2025. This item will be discussed under the Governing Document.
General: Trust Property Use Fee Allocation: MOVED to allocate the 2026 TPUF as follows: $210,950 per month to Reserves for a total of $2,531,400 annually; $5,000 per month to Operating Contingency ($60,000 annually); the rest of the TPUF collected each month to Capital until it reaches $1,000,000 added to Capital This totals $3,591,400. Since the expected TPUF is $3,640,000, this leaves $48,000 unallocated. After year-end financials are finalized, the Board may vote to transfer any unallocated TPUF to Operating Contingency if it chooses.
General: Contingency Operating Fund Allocation: MOVED to allow a 2026 Operating Fund increase of no more than $60,000 per year (plus Contingency Operating fund interest earned) regardless of the source, unless the Board votes to transfer unallocated TPUF funds to Operating Contingency after year end financials are finalized. This totals $3,591,400. Since the expected TPUF is $3,640,000, this leaves $48,600 unallocated. After yearend financials are finalized, the Board may vote to transfer any unallocated TPUF to Operating Contingency if it chooses.
Reserve Funding: Veterans Plaza Concrete: MOVED to award a contract to Jack of all Trades for $14,527 to resurface the concrete at Veterans Memorial Plaza add a 10% contingency for a total cost not to exceed $15,980, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.
Reserve Funding: Pedestrian Gate System/ID Card Replacement: MOVED to refer the motion regarding the card and gate system repairs back to the Operations Committee to resolve outstanding issues, including cost adjustments that can be made without compromising the integrity of the project and preparation of a communication plan detailing how shareholder input will be obtained and how staff will inform the community regarding the project’s scope, anticipated impacts, and schedule.
Governing Documents: Tentative Vote Amend 10-20002, Consolidated Fees: MOVED to amend Policy 10-2000-2, Consolidated Fees, changing the community annual plot rental fee to $75 and authorizing first-year lessors to be credited $75 towards a future garden plot, pending a 28-day review by membership.
Governing Documents: Accept Committee Meeting Minutes for the Month of August 2025: CONCURRED to accept the committee meeting minutes as presented for the month of August 2025 and requested further legal counsel clarification.
