if a card is lost ….

if a card is lost or stolen.

This proposal is scalable, according to a staff report. For example, in the future, residents could use their smartphones to open gates. GRF could also choose to expand the use of these access cards to amenities like the RV Lot, Aquatic Center, Fitness Center and clubhouses. The higher cost of this project is mainly driven by the need for additional infrastructure to support the modern card reading system and accompanying security features.

Additional features include:

• Fiber optic and wireless infrastructure upgrades, expected to save $2,400 annually in internet costs.

• Intercom systems to connect pedestrians with security personnel.

• Surveillance cameras at each pedestrian gate.

This plan would cost about $513,521, including a 10% contingency. It would be funded 40% from reserve funds and 60% from capital funds.

Option 2: Minimum Scope Gate Access Replacement A less expensive alternative focuses strictly on ensuring the gates function reliably. It removes the advanced features like mobile phone access, intercoms and cameras, but still updates the technology to a chip-based card system.

The estimated cost for this version is $304,694.50, also including a 10% contingency. This would consist of 68% from Reserve funds and 32% from Capital funds resulting in a lower overall expenditure, but, with reduced functionality.

Regardless of which proposal moves forward, two fixed expenses are included in both plans:

• $90,000 for 12,000 replacement access cards.

• $90,000 for four weeks of temporary staffing and equipment rentals to input resident data and bring the new system online.

Committee members have previously debated whether volunteer labor could offset some of those staffing costs, but no formal decision has been made.

Alternative options, such as standard keys or keypads accessible by a numerical code, have been rejected because they are not secure due to the potential for code-sharing and key copying.

The Operations Committee will discuss the proposals during the Oct. 6 meeting, held in Conference Room A at 10. Final approval, however, will rest with the GRF Board before any project begins. A town hall on the subject will be held soon.

There are six pedestrian gates in Leisure World.