Recap of Board Activity, April 22

Approved Consent Agenda: MOVED and approved the Committee Meeting Minutes for the Month of March 2025 as amended; GRF Board Minutes, March 25, 2025; the Interim Financial Statements for February 2025 for Audit; and to ratify the change order to traffic signal update.

General: Acknowledgement of Petition: ACKNOWLEDGED the petition received during the President’s Report portion of the meeting.

General: Street Sweeping: MOVED to cancel the street sweeping services of the GRF Trust streets.

Reserve Funding: Clubhouse 1 Landscaping: MOVED to award a contract to J& J Landscaping to remove the junipers in front of the Shuffleboard Building (Clubhouse 1), remove the cement in the garden area, remove the sod and plant 65 5-gallon plants along with changing the current sprinklers system to drip for a total cost not to exceed $9,250, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Window Replacement Administration Building: FAILED to award a contract to Hadi Construction at a

RECAP, page 6 cost of $99,800 for the replacement of all windows at the Administration Building, including a 10% contingency, for a total cost not to exceed $109,780, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Sewer Lift Station Emergency Generator Replacement: MOVED award a contract to California Generator for the replacement of the Sewer Lift Station Generator, for a total cost not to exceed $14,110, which includes a 10% contingency, Reserve Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.

Governing Documents: Approve the Revised 13-1022-3, Petition: CONCURRED to remove this item from the agenda.

Governing Documents: Approve the Revised Policy 10-10003, Administration Committee Charter: MOVED to approve the revised 10-1000-3, Administration Committee Charter, as presented.

Governing Documents: Approve the Revised 10-2100-2, Consolidated Fine Schedule: MOVED to approve the revised 10-2100-2, Consolidated Fine Schedule as edited, pending 28-day review, and authorize staff to update the definition of “Egregious Offense” in 13-1001-5 – Glossary of Terms accordingly.

Governing Documents: Adopt 10-1001-3, Shareholder Membership Termination Procedure: MOVED to adopt policy 10-1001-3, Shareholders Membership Termination Procedure.