Recap of Board Activity, July 25

GRF BOARD

Approved consent agenda: MOVED and approved the minutes of the GRF Board of Directors Minutes, May 23, 2023; Election Minutes, June 6, 2023; Organization and Ratification Minutes, June 13, 2023; Accept the Interim Financial Statements April 2023 for Audit and Transfer of Funds for GRF per Civil Code 5502.

Approve Southern California Edison Easement on Trust Property: MOVED to authorize the President to sign the Grant of Easement across Trust Property for the Electrical Vehicle Charging System being installed in Mutual Four.

Capital Funding—Real Estate Sales Office Sign: MOVED to award a contract to MJ Jurado for the installation of a concrete sign visible from both sides of Seal Beach Boulevard for the On-Site Sales Office at the entrance of Leisure World, at a cost of $8,500, Capital Funding, adding $1,000 contingency for a cost not to exceed $9,500 and authorize the President to sign the contract.

Capital Funding—Engineering EV Stations (Maintenance Yard)

MOVED to award a contract to Control Engineering for field engineering to evaluate sources of power to charge electric vehicles in the Service Maintenance Yard at a cost not to exceed $4,000 Capital Funding and authorize the President to sign the contract.

Capital Funding—Radar Speed Signs: MOVED to authorize purchasing three radar speed signs. Location to be chosen by the Security Department and installed by Service Maintenance, for a total cost not to exceed $15,000 Capital Funding and authorize the President sign the contract.

Capital Funding—Main Entry Traffic Flow: MOVED to award the proposal from Urban Crossroads to complete a traffic study and provide solutions to the Main Gate entry at a cost not to exceed $14,400, Capital Funding and authorize the President sign the contract.

Reserve Funding—HVAC Unit in News Office: MOVED to award a contract to Greenwood Heating and Air for the replacement of the HVAC unit in the News Office at a cost not to exceed $22,800 Reserve Funding and authorize the President to sign the contract.

Reserve Funding—2023 Paving Project: MOVED to approve award a contract to MJ Jurado for the grind and repaving of Interlachen, Glenview, Fairfield South, Mayfield, Twin Hills, and Main Gate entry. Crack Fill and Slurry Seal is required at Fresh Meadows, Knollwood, Kenwood and St. Andrews (outside gate) using the same cost as presented in MJ Jurado 2022 bid and not to exceed $580,000, Reserves Funding and authorize the President to sign the contract.

Reserve Funding—Clubhouse 4 Digital Piano: MOVED to approve purchasing a Roland GP9 5-foot digital piano in polished ebony at a cost not to exceed $11,000, Reserve Funding, and authorize the President to sign the contract.

Governing Document: Amend 30-1021-1, Posting Signs on Trust Property: MOVED to amend 30-1021-1, Posting Signs on Trust Property updating verbiage throughout, and assigning the number 13-1021-1, as presented.

Governing Document: Amend 40-2230-3, Authorized Signatories: MOVED to amend 40-2230-3, Authorized Signatories adding Electronic Signing requirements for financial transfers up to $150,000, changing the document’s title to Authorized Signatories and Electronic Check Signing and designating it 14-2230-3.

Governing Document: Amend 80-5580-1, Entry Passes— Rules: MOVED to amend 80-5580-1, Entry Passes—Rules updating language throughout and assigning it the number 485580-1, as presented.

Cost Recovery: TENTATIVE VOTE: Adopt Section 2.4, RFID Transmitters, Within 10-2000-2, Consolidated Fee Schedule: MOVED to adopt 10-2000-2 Consolidated Fee Schedule and section 2.4 of the rule, approving fees for multiple RFID tags, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on August 22, 2023, as amended.

Cost Recovery: Adopt Section 1.1., Temporary Visitor RV Parking, Within 10-2000-2, Consolidated Fee Schedule: MOVED to adopt Section 1.1. of Rule 10-2000-2, Consolidated Fee Schedule, approving fees for temporary Recreational Vehicle parking for visitors.

Cost Recovery: TENTATIVE VOTE: Adopt Section 1.2., Temporary Member RV Parking, Within 10-2000-2, Consolidated Fee Schedule: MOVED to adopt section 1.2. of Rule 10-2000-2, Consolidated Fee Schedule, approving fees for temporary Recreational Vehicle parking for Members, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on August 22, 2023.

Cost Recovery: Optum Lease Renewal: FAILED to extend Optum’s five-year lease renewal beginning October 1, 2023, at a rate of $65,000.00 per month for 60 months.

MOVED to place Optum’s lease on the next meeting agenda.