Recap of GRF Board Activity, March 22

Approved Consent Agenda:

MOVED and approved the consent agenda, including minutes of the Recreation Committee Meeting of April 4, minutes of the Physical Property Committee Meeting of April 6, minutes of the GRF Administration Committee Meeting of April 7, minutes of the Communication/IT Committee Meeting of April 14, minutes of the Finance Committee Meeting of April 18, GRF Board of Directors Minutes April 26, GRF Board report of May 24, acceptance of the Interim Financial Statements for audit from April and approval of Capital Funds Investment Purchase.

Ad Hoc Report

MOVED to accept the Bulk Cable Ad Hoc Committee’s final report and formally recognize the dissolution of the Committee.

Emergency Addition to Agenda MOVEDtoaddtheEmergency Item—401(k) Plan Eligibility to the Board Agenda.

General Approve Vacation Policy: MOVED to amend the action request to require the GRF Administration Committee to review the mandatory vacation policy in July. MOVED to approve the adoption of the proposed employee vacation accrual benefit, Section VII, Item D, of the current 2020 Employee Handbook as stated above and include the additional cash out opportunity also defined above, and require the GRF Committee to review the mandatory vacation policy in July.

Emergency Item—401(k) Plan Eligibility: MOVED to approve the adoption of the proposed 401(k) plan eligibility and entry dates of the first of the month following thirty (30) days of employment and increase the company maximum contribution to 5% to be effective as soon as administratively feasible, and authorizeGRFHumanResources Director to sign the required amendments and approve the amendment fees of $375.

Finance Committee ChangeinFundingSource— GRF Electrical Vehicles: MOVED to approve the change in funding source from Capital Funding to Reserve Funding of $65,000 for the purchase of three (3), 2022 model-year Club Card Carryall 510 LSV electric utility vehicles that will be replacing three (3) existing electric vehicles, originally approved by the GRF Board of Directors on April 26, 2022.

FINAL VOTE: Amend 40-5061-2, Fees: MOVED to amend 40-5061-2, Fees, as presented.

GRF Administration Committee FINAL VOTE: Amend 30-5093-1, Authorized Resident Rules of Conduct: MOVED to amend 30-5093-1, Authorized Resident Rules of Conduct as presented.

Mutual Administration Committee Amend Policy 50-6101-5, Planning Ahead for my Family:

MOVED to amend 50-6101-5 Planning Ahead for My Family, updating document language throughout, as presented.

Physical Property Committee Reserve Funding Request— Clubhouse 6—HVAC: MOVED to cancel the contract with County Heating and Air Inc. to replace the HVAC systems at Clubhouse 6 second floor for the cost of $229,321; MOVED to award a contract to County Heating and Air conditioning for service of Clubhouse 6 second floor heat pumps, at a cost not to exceed $10,000, Reserve Funding and authorize the President to sign the contract.

Reserve Funding Request – Trust Street Repairs: MOVED to award a contract to MJ Jurado for the Asphalt Resurfacing and Slurry work as called out in exhibit B, not to exceed $2,640,303, Reserve Funding and authorize the President to sign the contract.

Capital Funding Request— Pit Stop Facility—Electrical Outlets: MOVED to award a contract to Ogan Construction, for adding three 110v electrical outlets to the Pit Stop Facility at 1.8 Acres, in the amount not to exceed $7,018, Capital Funding and to authorize the President to sign the contract.

Reserve Funding Request— Clubhouse 1 Pool Room Replacements: MOVED to award the following contracts for Clubhouse 1 upgrades to Custom Glass for doors and windows, $20,275.00, Axxess Door for ADA access for one (1) storefront door, $3,420.82, Service Maintenance, a work order in the amount of $800 for material to repaint Clubhouse 1 Pool Room. The total project cost for the Clubhouse 1 Pool Room upgrade is not to exceed $26,523.50, Reserve Funding, and authorize the President to sign the needed contracts.

Reserve Funding Request— Plotter Printer/Scanner: MOVED to approve the purchase of One (1) new HP DesignJet T830 Large Format Multifunction Wireless Plotter Printer, with the optional spindle, in the amount of $2,845.00, Reserve Funding.

Approve Waste and Recycling Services Contract: MOVED to award a contract to Athens Services to provide all services, called out in exhibit A, for the pickup and disposal of waste and recycling materials in the community at a cost not to exceed $71,300.32 per month for all apartments and trust property along with a cost of $651.13 per dump and return of the 40-yard roll off containers at 1.8 Acres, funding from Operational Funding and authorize the President to sign the five year contract.

Recreation Committee FINAL VOTE: Amend 70-2504-2, The Library Fees: MOVED to amend 70-2504-2, The Library Fees, as presented. Security Bus & Traffic Committee Approve Donation for Wheelchair Lift for New Buses: MOVED to approve the acceptance of a donation, in the amount of $19,968.44 from the Golden Age Foundation, to sponsor the cost of two (2) wheelchair lifts and associated equipment on two new Golden Rain Foundation Minibus Shuttles.

FINAL VOTE: Amend 80-1937-1, Parking Rules: MOVED to amend 80-1937-1, Parking Rules, as presented.