Recap of GRF Board Activity, April 26

Approved Consent Agenda:

MOVED and approved the consent agenda including minutes of the Physical Property Committee Meeting of March 2, minutes of the GRF Administration Committee Meeting of March 3, minutes of the Recreation Committee Meeting of March 7, minutes of the GRF Board Meeting of March 26, GRF Board Report of April 26, acceptance of the Interim Financial Statement from March, and approval of the Reserve Funds Investment Purchase.

General: Approval of 2022 PayGrade: MOVED to adopt the new 2022 Paygrade schedule.

Soil Sample and Topographic Survey: MOVED to authorize staff to proceed with conducting soil testing and a topographical survey of the area known as 1.8 Acres for a cost not to exceed $11,300, Capital Funding, and authorize the president to sign the needed contracts.

Finance Committee Approval of the Distribution of Excess Income: MOVED to distribute the 2021 GRF excess income as follows: $300,000 to the Reserve Fund; $600,000 to be kept in its operation fund; and $218,521 to be distributed to the Mutual Corporations on a pro rata basis.

GRF Administration Committee Approval—Appoint 2022 Inspector of Election: MOVED to confirm Accurate Voting Services as the Inspectors of Election, for the elections, as set forthin 30-5025-3, Election Procedures.

TENTATIVE VOTE: Amend Policy 30-5093-1, Authorized Resident Rules of Conduct: MOVED to amend 30-5093-1, Authorized Resident Rules of Conduct, updating Rules of Conduct under Behaviors, prohibiting the following: theft of any Trust property and egregious behavior of any kind, as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on July 26.

Amend Policy 30-5024-1, Committee Structure: MOVED to amend 30-5024-1, Committee

Structure, updating document language as presented.

Amend Policy 50-1672-4, Property & Liability Insurance Information: MOVED to amend 50-1672-4, Property & Liability Insurance Information, approving the suggetsed changes by the GRF Legal Counsel as presented.

Physical Property Committee Reserve Funding Request— Clubhouse 2 Renovation: MOVED to award contracts to Custom Glass to replace windows at gable end black glass for $15,865; Hutton Painting to paint the entire interior (ADRC standards) for $28,000; MJ Jurado to replace lighting in lobby and Main Hall for $34,500 and pur- chase 19 light fixtures (ADRCapproved) for a cost of $39,978 and add 10% contingency to the project for a cost not to exceed $130,177, Reserve Funding, and authorize the president sign the contracts.

Capital Funding Request – Storm Drains Screens Project Resurrection: MOVED to approve up to $99,000 of Capital Funding to install storm drain screens throughout the community and authorize the President to sign the commitment letter to the City of Seal Beach and Orange County Transportation Authority indicating that Golden Rain Foundation’s match of 20% is contingent upon the City of Seal Beach’s successful grant request.

RECAP, page 9 Recreation Committee Reserve Funding Request —Clubhouse 1—Picnic Tables: MOVED to approve the purchase of replacement seats and tabletop from Seating Component Manufacturing Inc. for a cost of $3,014, Reserve Funding.

TENTATIVE VOTE: Adopt Policy70-1487-1B,Recreational Vehicle Lot (RVL)—Rules and Regulations: MOVED to adopt 70-1487-1B, Recreational Vehicle Lot (RVL)—Rules and Regulations, as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on July 26.

TENTATIVE VOTE: Amend Policy 70-1487-2, Recreational Vehicle Lot (RVL)— Schedule of Fees and Monetary Fines: MOVED to amend policy 70-1487-2, Recreational Vehicle Lot (RVL)—Schedule of Fees and Monetary Fines, updating the fee and document language as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on July 26.

Amend Policy 70-1487.021, Recreational Vehicle Lot (RVL)—Vehicle Maintenance: MOVED to amend policy 70-1487.02-1, Recreational Vehicle Lot (RVL)—Vehicle Maintenance, adding a new rule under Safety Issue Items: ‘Please check with the Recreation Department Head for any additional safety issues not listed’, as presented.

Amend Policy 40-1487-6, RV Lot Lease Agreement: MOVED to amend policy 740-1487-6, Recreation Vehicle Lot Lease Agreement, updating document language as presented.

Security, Bus & Traffic Committee Capital Funding Request – GRF Electric Vehicle: MOVED to approve the purchase of three 2022 model-year Club Car Carryall 510 LSV electric utility vehicles, in the amount of $65,000, including a $3,000 contingency and to authorize the President to sign the needed contracts.